Indian Passport Renewal Canada | Process, Criteria, Fees, Tracking

Living in Canada and your trusty Indian passport nearing expiry? No sweat! Renewing your passport from the Great White North is easier than you think. This guide will be your compass, navigating you through the process step-by-step, from forms and fees to timelines and tips. So grab a cup of tea, settle in, and get ready to learn everything you need about Indian passport renewal in Canada for future adventures!

Passport Renewal Process and Time

Renewing your Indian passport while residing in Canada is a fundamental step to ensure your travel documents remain current and valid. The Indian government, through its consular services, has streamlined the renewal process for Indian citizens living abroad.

The renewal process generally involves two main options:

Offline Renewal

This traditional method involves submitting your application in person at the High Commission of India in Ottawa or one of the consulates in Toronto, Vancouver, or Montreal.

Fill Offline Application Form: Download & print from the Passport Seva website.

Book Appointment: Schedule online at the High Commission/consulate website.

Gather Documents: Passport, address proof, photos, birth certificate, and additional documents as needed.

Pay Fee: Demand draft payable to “High Commission of India” for passport renewal fee.

Attend Appointment: Submit forms, documents, and fees. Police verification may be required.

Track Application: Use the reference number online. New passport arrives at High Commission/consulate for collection or mail.

Online Renewal

Launched in 2019, this convenient option allows you to apply and upload documents electronically through the Indian government’s online portal.

Below are some steps to help you navigate the Indian passport renewal process in Canada:

Visit the website: Start at the High Commission of India’s website (https://www.cgitoronto.gov.in/) for accurate and up-to-date information.

Choose your method: Apply online for faster processing or mail-in if online isn’t available.

Fill out the form: Download the correct form (Annexure E if your passport is valid, Annexure I if it’s expired) and complete it carefully.

Gather documents: Prepare required documents like your current passport, photo, proof of address in Canada, and proof of identity. Visit the website to access the complete list.

Schedule an appointment: If applying in person, book an appointment through the online portal on the website.

Pay fees: Fees vary depending on the type of renewal and service. Pay online or through demand draft/money order if mailing.

Submit your application: Follow the submission instructions based on your chosen method (online or mail-in).

Eligibility Criteria for Renewal Indian Passport in Canada

Before diving into the specifics, ensure you meet the basic eligibility criteria:

  • Be an Indian citizen residing in Canada
  • Hold a valid Indian passport nearing expiry (within one year of expiry for normal renewal, up to three years for online Tatkaal service)

Fees

The renewal fee for an Indian passport in Canada depends on the type of service you choose and the validity period desired. Fees can be paid online through the portal or in cash/money order at the respective High Commission/consulate.

Renewal Processing Time

Indian passport renewal in Canada processing time processing times can vary depending on the workload and chosen service. Offline renewals typically take 4-6 weeks, while online Tatkaal service promises delivery within 3-5 working days.

Read more about E-B2 priority date India prediction.

Documents Required for Renewing Your Indian Passport in Canada

Here’s a list of the required documents for renewing your Indian passport in Canada:

Basic Documents

  • Original valid Indian passport: This is the most important document, so make sure it’s not expired or damaged.
  • Completed Offline Application Form: You can download this form from the Passport Seva website and print it out. Fill it out carefully and completely, using black ink.

Proof of Address in Canada

Any of the following documents issued within the last 6 months, showing your current address in Canada:

  • Utility bill (electricity, water, gas, etc.)
  • Bank statement
  • Phone bill
  • Credit card statement
  • Lease agreement

Photographs

Two recent passport-sized photographs that meet the following specifications:

  • Size: 2 inches x 2 inches (51mm x 51mm)
  • White background
  • Full-face view with eyes open and mouth closed
  • No headwear (unless for religious reasons)
  • No sunglasses or jewelry

Proof of Date of Birth

One of the following documents:

  • Birth certificate
  • School leaving certificate
  • Matriculation certificate
  • Aadhaar card
  • Pan card

Additional Documents

Depending on your circumstances, you may also need to provide additional documents. For example, if you have changed your name, you will need to provide a marriage certificate or name change affidavit. You can find a complete list of required documents on the website of the High Commission of India in Canada.

Note

  • Ensure that all documents are either original or certified copies.
  • You may need to submit photocopies of some documents.
  • The requirements may change, so it is always best to check with the High Commission of India in Canada for the latest information.

Online Indian Passport Renewal in Canada

Renewing your Indian passport from Canada can be a breeze with the online application system. Here’s a step-by-step guide to navigating the process efficiently:

1. Eligibility Check

  • Ensure you meet the eligibility criteria for online renewal:
  • Valid Indian passport issued in Canada.
  • No change in name, address, or physical appearance.
  • No expired or damaged passport.
  • No police verification is required.

2. Gather Documents

Scan high-resolution copies of:

  • Valid Indian passport.
  • Proof of address in Canada (utility bill, bank statement).
  • Two current passport-sized photos that meet the specified criteria.
  • Proof of date of birth (birth certificate, school leaving certificate).

3. Register on Passport Seva

4. Start Online Application

  • Access your account and choose “Renew Passport” from the “Services” menu.
  • Choose “Passport Renewal (Complete) – Canada” as the application type.
  • Carefully fill out the online form, ensuring accuracy and completeness.

5. Upload Documents

  • Upload scanned copies of all required documents in the specified format.
  • Review and confirm the uploaded documents before proceeding.

6. Pay Fee

  • Make the online payment for the passport renewal fee using a credit/debit card or net banking.
  • Once successful, download the e-Fee Receipt for your records.

7. Submit Application

  • Review all details for accuracy and apply electronically.
  • You’ll receive an application reference number for tracking purposes.

8. Track Application Status

  • Use your reference number to track the application status online.
  • You’ll receive updates on document verification, police clearance (if applicable), and passport printing.

9. Passport Dispatch

  • Once approved, your new passport will be dispatched to the High Commission/consulate for collection or registered mail delivery.
  • You can choose your preferred delivery option during the application process.

Indian passport renewal application form Online Canada

Download the Offline Application Form directly from the below button. It’s important to choose the version specific to your circumstances, whether you’re renewing a valid passport, replacing a lost or damaged one, or applying for a change of address, name, or appearance. Be sure to select the form for Canada as your jurisdiction.

Download Form

Expedited Passport Renewal Options

There are a few expedited options available:

1. Tatkaal Service

  • This is the fastest passport renewal option, with a processing timeline of 1-3 business days.
  • Available only in India, you can apply through an e-Token generated on the Passport Seva website.
  • Requires all documents to be pre-uploaded and verified online.
  • Comes with a higher fee compared to regular renewal.

2. Urgent Service

  • Offers faster processing compared to the regular timeline, typically within 7-15 business days.
  • Available at select High Commissions of India and consulates in Canada.
  • Requires submitting your application and documents in person with proof of urgent travel needs (flight tickets, medical emergency documents etc.).
  • Carries an additional urgent service fee.

3. Same-day processing at the High Commission of India in Ottawa

  • This option allows you to submit your application and documents in person at the High Commission in Ottawa and receive your new passport on the same day.
  • Available only for a limited number of applicants per day, so prior booking is crucial.
  • Requires strong documentary proof of urgent travel needs and payment of the necessary fees.

Things to Consider Before Choosing an Expedited Option

Eligibility: Not all applicants qualify for expedited services. Check the specific requirements and eligibility criteria for each option before applying.

Documentation: Proof of urgent travel needs is essential for most expedited services. Ensure you have the necessary documents (flight tickets, medical documents etc.) readily available.

Fees: Expedited services come with additional fees on top of the regular passport renewal fee. Ensure you are ready to fulfill the necessary payment.

Availability: Some expedited options, like same-day processing, have limited availability. Plan and book your appointment well in advance.

Track Your Indian Passport Renewal in Canada

1. Online Tracking

  • Visit the Passport Seva website: https://www.passportindia.gov.in/
  • Click “Track Your Application Status”
  • Enter your File Reference Number (FRN) and Date of Birth
  • Click “Track Application Status”

2. High Commission/Consulate Website

  • Visit the website of the High Commission of India in Canada or your nearest consulate.
  • Search for a section titled “Passport Status Inquiry” or a similar category.
  • Enter your File Reference Number or passport number.
  • View application status and estimated dispatch date.

3. Email Inquiry

  • You can email the High Commission/consulate with your details, including:
  • Name
  • File Reference Number
  • Passport Number
  • Briefly state your inquiry
  • Send an email to the relevant address (listed on the website)

4. Phone Inquiry

  • Contact the High Commission/consulate through their phone number, but be prepared for potential wait times.
  • Have your File Reference Number or passport number ready.

Consular Service Guide for Renewing Your Indian Passport in Canada

For Indian citizens residing in Canada, renewing your passport doesn’t have to be a journey fraught with uncertainty. The High Commission of India in Canada and its consulates in Vancouver, Toronto, Ottawa, and Montreal offer dedicated consular services to ensure a smooth and efficient process.

Step 1: Gather your documents

Whether you’re renewing an expired passport, a lost one, or one needing a change in details, gather the required documents as listed on the official website. This typically includes the completed offline application form, your existing passport, proof of address in Canada, recent passport-sized photographs, and proof of birth. Additional documents may be needed based on your specific case, such as a marriage certificate or a change of name affidavit.

Step 2: Schedule your appointment

To avoid long queues and ensure prompt service, book an appointment online through the High Commission or your nearest consulate’s website. This allows you to choose a convenient date and time for your visit.

Step 3: Visit the consulate and submit your application

On your appointment date, bring all original documents and photocopies along with the demand draft for the passport renewal fee. An officer will verify your documents and guide you through the next steps.

Step 4: Police verification (if required)

For certain cases, such as first-time passport applications or renewals after a long gap, police verification may be required. The consulate will provide you with instructions on how to complete this process in Canada.

Step 5: Track your application and receive your new passport.

Once your application reaches India for processing, you can track its progress online using the reference number provided at the consulate. Upon approval, your new passport will be dispatched to the High Commission or consulate for collection or mailed directly to you.

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